Position Summary:
The position will report to the Executive Assistant in F&A. The Administrative Assistant provides administrative support to F&A managers and staff as needed and defined. This position includes a variety of administrative responsibilities. The person in this position is also a member of the Support Staff.

Summary of Responsibilities:
* Responsible for driving assigned department projects (i.e. projects supporting our organizational initiatives and goals, etc.)
* Provides administrative support for department staff.
* Assists in setting and preparing for internal/external meetings, including committee and general meetings.
* Assists with departmental and organizational events as required and defined.
* Manages department information needs, reports and data as required.
* Managing of correspondence with key volunteers and outside contacts.
* Duties include typing and/or composition of letters, memos, minutes, travel for organization, meeting notices, creation of forms, proofreading documents, organizing materials, survey management, high volume of scanning of organizational forms, sorting/distribution of mail and processing of check requests.
* Responsible for operating tools used for creation of electronic files or archives.
* Responsible for preparing, scanning, and quality checking of documents/images being converted to electronic digital format.
* Ensures proper transferring and indexing of images.
* Modify and improve filing systems, or implement new filing systems.
* Modify and improve department processes and workflow processes as directed.
* Handles all other general administrative items to include; making copies, filing (electronic and paper), maintaining contact and calendar information and other as defined.
* Participating member of the Support Staff team, including providing breaks and lunches, and planned and unplanned time off as needed for the front desk, handling room request mailbox and creating front desk coverage schedule when Receptionist is out.
* All other duties as defined.

Skills/ Requirements:
Knowledge, Skills, and Abilities Requirements:
* High School graduate or equivalent and minimum of five years experience in a progressively responsible administrative position.
oAny equivalent combination of education, experience and training that provides the knowledge and abilities to do the job.
* Practical knowledge of professional administrative procedures.
* Demonstrated independent thinking and ability to connect the big picture in day to day work and projects.
* High level of initiative and follow-up with minimal supervision required.
* Strong demonstrated ability to prioritize and manage time and tasks in order to meet strict deadlines and work in a fast-paced and ever changing environment.
* Must be quick, a self starter, possess ability to look ahead and take charge of a situation.
* Strong communication skills, both written and interpersonal, including conflict resolution.
* Exceptional attention to detail.
* Team player who is able to maintain appropriate relationships and provide excellent service with staff and external customers.
* Must display high energy and drive in everyday work and completion of assignments.
* Demonstrated ability to work and function with confidential information and data.
* Bilingual (English/Spanish) language proficiency a plus.

Technical Knowledge, Skills, & Abilities Requirements:
* Excellent typing of 50 wpm and word processing skills.
* Computer literate with strong knowledge/experience in current Microsoft Office applications specifically Outlook, Word, Excel and PowerPoint.
* Ability to use the Internet and have a proven ability of working in a systems environment, with ability to learn and use new software and systems as required.

Other Requirements:
* Ability to work hours outside the standard 8:00 AM to 5:00 PM timeframe and to travel, if necessary.
* Valid Arizona driver‚s license, proof of automobile insurance, and daily access to personal vehicle.

Resume & Cover Letter Submitting Options:

Please only submit information once.

Email:
staffing@vsuw.org
Please attach your information as an MS Word document, PDF file or plain text document
Attn: Staffing

If you have questions, please email us at staffing@vsuw.org. Please no phone inquiries. Information should be sent no later than 5 p.m. on Wednesday, March 16th 2011. VSUW is an E.O.E.